Fleet Management Associate

ABOUT BASE Base is America’s next-generation power company. We’re rebuilding the foundation of modern civilization–electricity–by deploying a vast network of distributed batteries that is transforming today’s fragile, centralized grid into a resilient and abundant system. We are engineers, operators, and creatives solving some of the most complex, interdisciplinary challenges of our time. ABOUT THE ROLE Base Power Company is seeking a highly organized and detail-oriented Fleet Management Associate to own the day-to-day operations of our vehicle fleet. This role handles the administrative, compliance, and vendor coordination work that keeps our fleet running safely, legally, and efficiently. What You’ll Do - Maintain accurate fleet records including vehicles, maintenance schedules, compliance documentation, and checkout forms - Monitor weekly driver inspection reports, ensure they're completed on time, and follow up on findings - Review PM schedules, create work orders, and coordinate maintenance and repairs with vendors to minimize downtime - Manage insurance claims from first notice through resolution, coordinating with providers and repair shops - Track fleet damage incidents and compile regular fleet reports - Monitor fuel card activity for alerts and policy violations; process fuel card and toll bill payments on schedule - Maintain registration records, coordinate driver inspections required for renewals, and order and install license plates, toll tags, and telematics devices as needed - Review telematics data in Samsara to identify policy violations (speeding, mobile phone use, etc.), assign coaching sessions, and track completion What You'll Bring - 2+ years in fleet administration, logistics, or operations coordination - Experience with a fleet management system — Fleetio and Samsara preferred - Strong organizational and follow-up skills with the ability to manage multiple vendors and deadlines simultaneously - Comfortable with bill payment, invoice reconciliation, and financial recordkeeping - Familiarity with state vehicle registration processes and insurance claim coordination - Prior work with fuel card programs (WEX, Fuelman, or similar) is a plus - Knowledge of DOT inspection requirements is a plus About the Team Field Operations is Base Power’s boots on the ground, acting as the driving force behind our physical footprint and real-world execution. This team sits at the intersection of logistics, fleet management, and local vendors, ensuring our physical assets are exactly where they need to be, when they need to be there. Beyond managing daily logistics, the team plays a key role in optimizing asset utilization, managing operational costs, and scaling our regional supply chains. Their work directly impacts vehicle uptime, maintenance efficiency, and the overall reliability of our network—making them a critical driver of our growth. This is a team built for people who enjoy fast-paced problem solving, process optimization, and developing a deep understanding of what it takes to run a high-performing, asset-heavy operation. Please note: Base is a startup, which means priorities shift and evolve quickly. Your role may expand or change based on the needs of the business at any given time, so the responsibilities listed may not be exhaustive. OUR VALUES - First Principles Thinking: Question assumptions. Principles > rules. - Operate at Base Pace: Focus on what matters, act quickly, and learn by doing. - Give & Get Feedback: Be direct, be humble, and maintain a growth mindset. - Everyone’s an Owner: Follow through on commitments and own results. - Strong Opinions, Loosely Held: Drive clarity and make calls with imperfect information. - Committed to the Mission: Rebuilding the grid is a big challenge. We work hard because we care deeply about the impact we’re creating. We work in-person. It’s not a 9-to-5. We are all-in. - Fun & Optimism Coexist with Grit: Collaboration and celebration coincide with the intensity of bui