Office Coordinator

Northwood is on a mission to transform connectivity between Earth and space. Satellites are only as powerful as the ground systems that connect to them - without that critical infrastructure, they can’t be steered or send their data back to Earth. Northwood’s global ground network ensures that missions ranging from national security, to global connectivity, to disaster response can unlock their full potential and operate every day without fail. We take a vertically integrated approach to building an end-to-end ground system, delivering technology that is scalable and reliable for both government and commercial customers. Backed by over $100M from investors like Andreessen Horowitz, Washington Harbour Partners, Alpine Space Ventures, Founders Fund, and others, Northwood has proven its ability to move fast – we’ve stood up a fully operational site in Australia in just 3 months, where similar efforts typically take years. Northwood is rapidly scaling its global footprint, with 30+ sites planned across 2026 and 2027. We’re building and deploying infrastructure at a pace the industry hasn’t seen before. If you thrive on building quickly, solving hard problems, and seeing your work deployed globally on critical missions, we want you at Northwood. OFFICE COORDINATOR: As an Office Coordinator at Northwood, you will help create a welcoming, organized, and highly functional workplace experience as our Torrance footprint continues to expand. You will own front door and guest management, support day-to-day office operations, and coordinate the details that keep our spaces running smoothly for employees, candidates, vendors, and visitors. In this role, you will partner closely with Facilities, People Operations, Recruiting, and internal teams to ensure the office is polished, prepared, and responsive to the needs of a fast-growing company. Your work will directly support Northwood’s ability to scale by strengthening the employee and visitor experience while enabling the Facilities team to focus on broader infrastructure and space needs. RESPONSIBILITIES: - Own front door operations and guest management including greeting visitors (candidates, vendors, employees, etc.) in a professional and welcoming manner, coordinating guest check-in processes, visitor badges, meeting room readiness, and general office access logistics ensuring a high-quality experience from arrival through departure - Support day-to-day office operations across Northwood’s expanded footprint, ensuring spaces are organized, stocked, functional, and ready for employee use and managing office coordination tasks such as supplies, snacks, conference room readiness, mail and packages, vendor coordination, and general workspace upkeep - Partner closely with Facilities, People Operations, Recruiting, and internal teams to support office needs, onsite interviews, employee events, and visitor logistics - Help identify and resolve office issues quickly, escalating facilities-related needs to the Facilities Manager as appropriate and support employee experience by maintaining a polished, welcoming, and efficient office environment - Continuously identify opportunities to improve office coordination processes, guest experience, and day-to-day workplace efficiency - As needed, provide administrative support to company leaders, including calendar management, travel planning and booking, and day-to-day support while maintaining confidentiality and professionalism when handling sensitive employee, candidate, visitor, and company information QUALIFICATIONS: - Bachelor's degree or equivalent practical experience - Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-moving environment - Strong communication and interpersonal skills, with a focus on delivering an excellent guest and employee experience - Proactive, resourceful, and highly responsive, with a strong sense of ownership - Able to maintain discretion and professional