SF Office Manager (Contract)

Phantom https://phantom.com is the modern money app used by tens of millions around the world. Our product combines everything people need to manage, spend, and grow their money in one simple, intuitive experience. Phantom brings all the control and flexibility of crypto-powered finance, without unnecessary complexity, into mainstream consumer finance. By combining industry-leading security with thoughtfully designed tools, Phantom makes powerful financial tools feel approachable and easy to use. This focus on speed, control, and user experience has fueled rapid growth, with a community of 20M+ people, reaching #1 in the Google Play Store finance category, and consistently ranking as a Top 50 app across all categories, alongside some of the most recognizable consumer technology platforms in the world. ROLE DESCRIPTION We're seeking a reliable and detail-oriented Office Manager Contractor to support our San Francisco office on a part-time basis. You'll own daily office operations, coordinate team on-sites and events, and serve as the primary on-the-ground contact for the SF office on behalf of the People Team. This is a 5-month contract role (July–December) requiring a max of 40 hours per week, Monday through Thursday and occasional weekend work to help facilitate the office move outside of regular office hours. RESPONSIBILITIES Daily Duties - Prep and clean the coffee machine daily to ensure it's ready for the team - Manage the weekly office lunch order, coordinating preferences and dietary needs - Stock the fridge and pantry, tracking inventory and reordering items that are running low - Stock and replenish office supplies as needed - Water and maintain office plants on a regular cadence - Welcome new hires on their first day in the office, giving them a warm introduction to the SF office and set them up with proper office access such as key fob creation. - Serve as the main point of contact for the SF office, acting as the voice of the office on behalf of the People Team in person as well as managing the #sf slack channel for any inquiries or announcements - Coordinate with the building and property managers for all maintenance requests, visitor access, and employee badge creation and deactivation - Receive and ship packages as needed, and manage the office mailbox - Conduct regular office walkthroughs to proactively identify operational issues - Support the People Team with the coordination and on-the-ground execution of an upcoming office move, including logistics planning, building and vendor management, inventory tracking, packing and light lifting, employee communications, and move-day coordination Team On-Sites, In-Person Onboarding, and Team Events - Assist with coordination, setup, and prep for team on-sites, in-person onboarding visits, team events, including ordering group lunches, coordinating office access and conference room bookings, and making dinner reservations - Serve as the on-the-ground contact to ensure visiting teams have a smooth and welcoming experience - Plan and host monthly team events for the SF office and invite any teams who will be in town that week to join. - Partner with People Ops and our People Programs Manager as needed for coordination purposes - Manage and adhere to people program budgets as needed QUALIFICATIONS - 2+ years of experience in office management, facilities coordination, executive assistance, or a similar operations/administrative role. - Must have experience managing an office move, navigating vendor and internal communication, and coordinating logistics. - Must have experience with Google Suite and Slack, nice to have: Notion and Ramp. - Strong organizational skills with the ability to manage multiple recurring tasks and priorities simultaneously. - A warm, welcoming presence and genuine enjoyment of working with people — you're the kind of person who makes others feel at home. - Proactive and self-directed; able to identify what needs to be done and take ownership without