Accounts Payable Specialist

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. JOB OVERVIEW We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance and Accounting team. This role will support the Accounts Payable and Accounting functions to ensure timeliness and accuracy of payments and their related financial statement impact. RESPONSIBILITIES - Process and review purchase orders and invoices, ensuring accuracy, proper coding, receiving and approvals. - Communicate with procurement team and accounting team to resolve issues - Reconcile accounts payable transactions and resolve discrepancies timely - Maintain vendor records and ensure compliance with W-9 and 1099 requirements - Collaborate cross-functionally to obtain necessary approvals - Assist in month-end close activities, including accruals and account reconciliations - Monitor accounts to ensure timely payments and manage early payment discounts - Respond promptly to vendor inquiries and maintain strong vendor relationships - Review and approve employee purchase card transactions to ensure proper approvals and support as well as appropriate GL categorization and impact QUALIFICATIONS - Previous accounts payable experience required - Experience with Netsuite a plus - Strong attention to detail and accuracy - Stellar organizational and communication skills - Ability to prioritize tasks to meet deadlines in a fast-paced environment - Excellent computer skills including Microsoft Office Suite PHYSICAL DEMANDS - Prolonged periods of sitting at a desk and working on a computer - Occasional standing and walking within the office - Manual dexterity to operate a computer keyboard, mouse, and other office equipment - Visual acuity to read screens, documents, and reports - Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies - Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages) BENEFITS: - Medical Insurance: Comprehensive health insurance plans covering a range of services - Saronic pays 100% of the premium for employees and 80% for dependents - Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care - Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents - Time Off: Generous PTO and Holidays - Parental Leave: Paid maternity and paternity leave to support new parents - Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses - Retirement Plan: 401(k) plan with company match - Stock Options: Equity options to give employees a stake in the company’s success - Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage - Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline - Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office Saronic CCPA Notice for Candidates and California Employees https://saronic-assets-public.s3.us-east-2.amazonaws.com/Saronic%20CCPA%20Notice%20for%20Candidates%20and%20California%20Employees.pdf If this role is based in the United States, it requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3) https://www.govinfo.gov/link/uscode/8/1324b. Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment oppo