Executive Assistant, Finance

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster. We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI. We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services. If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe. About the Role: The Executive Assistant (EA) will be responsible for supporting the Senior Finance Leaders. This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive. The EA must proactively anticipate needs, seamlessly manage priorities, and ensure the efficiency of their executives’ calendars and schedules across multiple locations. Success in this role requires professionalism, strong organizational skills, and the ability to navigate diverse working styles. The EA must balance proactive planning with adaptability, manage complex calendars, and ensure team alignment. Beyond logistics, this role supports Crusoe’s culture and mission, contributing to the company’s efficiency as a trusted partner and positive force for the executive team. You’ll collaborate closely with other EAs and Workplace Managers, and your responsibilities may shift as the company grows. By ensuring operational efficiency and supporting executive alignment, you’ll contribute directly to Crusoe’s mission and company culture of making Crusoe the world’s favorite AI Cloud. This is a full-time, in-office role requiring five days per week on-site presence in the New York office. What You'll Be Working On: - Provide quality, timely, and detailed administrative support to Crusoe Finance Leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities. - Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings. - Thoughtfully manage scheduling requests to ensure effective time management for executives. - Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through. - Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support. - Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication. - Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities. - Perform occasional personal tasks and errands for leadership as needed. - Handle other clerical or administrative duties as assigned. - Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters. What You'll Bring to the Team: - You have 3-5 years of experience in an