Senior Executive Assistant

ABOUT US Founded in 2019 and part of Y Combinator's 2020 cohort, Photoroom https://www.photoroom.com is the leading visual solution for e-commerce. We've raised Series B funding and reached 300+ million users worldwide, processing over 5 billion images annually and serving both small businesses and major enterprises like Amazon, DoorDash, and Decathlon through our mobile app, web platform, and API. We're a remote-friendly team of 100+ passionate builders giving e-commerce businesses superpowers to create visuals that help them grow, making the hardest parts of selling online disappear. We focus on craft, innovation, and collaboration, creating exceptional impact for e-commerce businesses worldwide. Senior Executive Assistant to the CEO Compensation: Competitive + equity (BSPCE/stock options) Location: Paris (onsite) We're hiring a Senior Executive Assistant to the CEO to make Matthieu (Matt) more effective by removing logistics, scheduling, and coordination overhead from his day-to-day. This is a high-trust role with significant autonomy: you will own Matt's calendar and travel logistics end-to-end, anticipate needs, and keep key operating rhythms moving. About the Role - Provide high-level administrative support: anticipate needs, remove friction, and handle day-to-day logistics so Matt can focus on high-leverage work. - Own the calendar end-to-end: manage scheduling, protect focus time, continuously reschedule as priorities and travel change, and keep meetings flowing smoothly. - Run travel and events planning with zero dropped balls: flights, trains, hotels, ground transport, speaking/press/partner engagements, visas, backup options, confirmations, and day-of execution so surprises are handled before they reach Matt. - Coordinate team and leadership logistics: organise lunches and gatherings when Matt is with teams (e.g. London, NYC visits), and support leadership offsites and seminars when needed. - Support operating cadence (as it fits the role and trust level): help collect topics, build agendas, and keep weekly/recurring exec meetings on track. Capture notes when appropriate. - Handle 'always gets postponed' tasks: protect personal constraints when booking professional appointments, manage medical and family calendar constraints (nanny/school), and unblock small projects that otherwise linger. - Be the go-to for admin workflows: document signatures, passport renewals, expenses, and requests from legal/finance that require CEO input or personal information. How You'll Work With Matt - You will have clear ownership and autonomy, with batched questions when you're blocked and quick yes/no decisions from Matt. - Communication will be lightweight and pragmatic (e.g. Slack/WhatsApp/email), with calls reserved for truly urgent topics. - Inbox support can evolve over time — we can start with forwarding/triage patterns and expand access as trust builds. About You - You have 5+ years of experience supporting a senior executive in a fast-paced environment, and you can demonstrate strong ownership of calendar and travel. - You are highly proactive: you anticipate issues early (confirmations, documents, time zones, buffers) and build in backups. - You have excellent judgement, discretion, and a strong sense of confidentiality, and you handle sensitive information with care. - You have strong stakeholder management skills, and you can navigate priorities across a wide set of internal and external contacts. - You communicate clearly and efficiently (verbal and written), and are comfortable making decisions in ambiguity. - You are organised and detail-oriented, while staying calm when plans change. - You are comfortable with collaborative AI and office tools (Notion, Google Workspace, Slack) and you keep systems tidy. - You bring strong problem-solving skills and a business-oriented mindset. - You are fluent in French and English. If you think you have what it takes but don't meet every single point above, please still apply. We'd love