Recruiting Operations Coordinator (Contractor)

THE COMPANY Arta Finance is an AI-powered wealth platform on a mission to help people lead more successful financial lives. We combine intelligent technology, sophisticated investment capabilities, and exceptional user experiences to deliver wealth management solutions traditionally available only to the ultra-wealthy. We're building a team of ambitious, curious, and collaborative individuals who are excited to tackle challenging problems and create meaningful impact. THE ROLE We are looking for a highly organized and proactive Recruiting Operations Coordinator (Contractor) to support our growing hiring efforts across engineering, product, design, operations, and business functions. In this role, you will serve as a key operational partner to our hiring managers, recruiting agencies, interviewers, and candidates. You will help ensure a seamless recruiting process by coordinating interviews, managing candidate logistics, facilitating communication across stakeholders, and driving recruiting operations with accuracy and attention to detail. The ideal candidate thrives in fast-paced environments, enjoys managing multiple priorities simultaneously, and takes pride in creating exceptional candidate and stakeholder experiences. WHAT YOU WILL DO RECRUITING AGENCY & HIRING MANAGER COORDINATION - Serve as the primary point of contact between Arta hiring managers and external recruiting agencies - Facilitate communication regarding open roles, candidate submissions, interview feedback, and hiring decisions - Ensure agency partners have timely updates on candidate status and process changes - Track agency performance, candidate pipelines, and recruiting activity across active searches - Help maintain strong working relationships with recruiting partners while ensuring a high-quality candidate experience INTERVIEW SCHEDULING & CANDIDATE LOGISTICS - Coordinate phone screens, virtual and onsite interviews, and executive interviews across multiple time zones - Be present in the office 4~5 days a week. For the onsite interviews, register candidates with the building reception, escort them to the meeting room. - Ensure a smooth and professional experience throughout the interview process - Quickly resolve scheduling conflicts and last-minute changes CANDIDATE & PIPELINE MANAGEMENT - Maintain accurate candidate records and recruiting data within the Applicant Tracking System (Ashby) - Track interview completion, feedback collection, and hiring team responsiveness - Assist with candidate communications, including interview invitations, status updates, and offer coordination OFFER & HIRING SUPPORT - Assist with offer logistics and candidate closing activities in collaboration with the hiring managers, who will directly communicate the offer details with candidates - Coordinate offer letters for signing, and transition to the Office Manager for the onboarding handoffs - Support ad hoc recruiting projects and hiring initiatives as the company scales WHO YOU ARE - Minimum 3 years of recruiting coordination experience within a technology company, high-growth startup, or fast-paced recruiting environment - Proficiency with Applicant Tracking Systems (Ashby preferred) and scheduling tools - Demonstrated experience supporting multiple concurrent hiring processes and stakeholders - Strong experience coordinating interviews across multiple time zones and seniority levels - Exceptional organizational skills with strong attention to detail - Ability to manage competing priorities while maintaining a high level of accuracy and responsiveness - Excellent written and verbal communication skills - Strong stakeholder management skills and a customer-service mindset - Comfortable working independently in a dynamic, fast-moving environment NICE TO HAVE - Experience supporting technical recruiting teams - Experience working with external recruiting agencies and search firms - Experience supporting global hiring across North America, APAC, and EMEA - Familiarity wit