Executive Coordinator

ABOUT HALTER At Halter, we’re on a mission to enable farmers and graziers to run the most productive and sustainable operations. Our customers are using Halter to break free from the time-intensive constraints of conventional practices. Imagine watching 500 cattle stand up and walk calmly towards their next break? No quad bikes, no dogs, no fences. Just a group of cattle walking at their own pace. People say it looks like magic. Our customers are revolutionizing grazing with Halter. It's changing lives and transforming an industry. People join Halter to do meaningful work. By joining us you’ll be solving challenging problems within a talented team and a culture built for high performance. Our team out-think, out-work and out-care. We’re committed to delivering real change in the world - this isn’t easy, and in truth, we love that it’s hard. We’re backed to deliver on a mission that matters by Tier 1 investors including Founders Fund https://foundersfund.com, Bessemer Venture Partners https://www.bvp.com/, BOND, https://www.bondcap.com/ DCVC https://www.dcvc.com/, Blackbird https://www.blackbird.vc/, Promus Ventures https://www.promusventures.com/, Rocket Lab’s Peter Beck and Icehouse ventures https://www.icehouseventures.co.nz/?utm_term=icehouse%20ventures&utm_campaign=Brand+Keywords&utm_source=adwords&utm_medium=ppc&hsa_acc=4064636360&hsa_cam=16902737884&hsa_grp=134004309485&hsa_ad=592971340272&hsa_src=g&hsa_tgt=kwd-1082530126230&hsa_kw=icehouse%20ventures&hsa_mt=b&hsa_net=adwords&hsa_ver=3&gclid=Cj0KCQjw2v-gBhC1ARIsAOQdKY0J0DepRVFDmjQlAkJPbZuQnLSA5UVzUzOXYiPxkjX-SeVa513_BhkaAr-MEALw_wcB. To find out more, visit our LinkedIn https://www.linkedin.com/company/halter-limited & Instagram https://www.instagram.com/lifeathalter/. ABOUT THE ROLE Halter is growing fast, and our Exec team needs to operate at it’s best. As our Executive Coordinator, you are the engine that makes that possible. You’re the person who makes 8 calendars align across multiple time zones without anyone having to think about it. The one who sees a scheduling conflict brewing on Tuesday and has already fixed it by Monday. The one who books travel, builds itineraries, coordinates rooms and logistics, and ensures that every time an Exec walks into a meeting, everything just works. This is not a passive role. It is a high ownership, high pace position for someone who takes genuine pride in making everything run seamlessly, the kind of person whose best work means everyone else can focus on theirs. Someone who thinks in systems, thrives in complexity, and finds deep satisfaction in making the pieces fit perfectly. You will sit within Halter's Exec Office function, working closely with our Exec Ops Partner, Business Partner to the CEO and EA’s as part of a cohesive, high-performing team. This structure is intentional. It means you are not isolated, you are part of something bigger, with a clear view of how your work creates leverage across the entire leadership team, and a genuine path to grow within the function over time. WHAT YOU'LL DO: CALENDAR & SCHEDULING You are the owner of Exec Calendar Logistics. You schedule internal meetings, coordinate across time zones, resolve conflicts before they become problems, and maintain calendar hygiene across the Exec team so that time is protected and nothing falls through the cracks. TRAVEL COORDINATION End to end travel management for the Exec team. Flights, accommodation, ground transport, visas, and itinerary formatting, all handled with precision and a high bar for quality. Over time, you will build relationships with preferred vendors and travel partners, and continuously improve how we do this. MEETING LOGISTICS Room bookings, dial in setup, attendee coordination, documentation prep, you make sure that every meeting has what it needs to run well. You are proactive, not reactive, and you bring a level of care to the details that makes a real difference to how the Exec team operates. ADMIN & COORDINATION You are the fi