Team Assistant (parental leave cover)

Hi! We are AMBOSS and we are looking for a Team Assistant to join our team, and shape the future of medical education with us! This role is limited contract until 2027 October as this is a parental cover. About AMBOSS AMBOSS is the copilot for medical professionals, empowering them to provide the best possible care through our learning and clinical decision support tool. Our team brings together care, innovative thinking, and cutting-edge AI medical technology. Our founders launched AMBOSS in 2012 with the goal of creating a tool they wished they had during medical school and clinical practice. Since then, we've grown to over 600 employees and are active in over 180 countries - primarily in Germany and the US. Our offices are located in Berlin, Cologne, New York, Cagliari and Cape Town. Why can this position be exciting for you? The Team Assistant role is a connecting role that makes all of that possible. You’ll report to the Managing Editor, and partner with editorial leadership to keep a complex team running effectively, e.g., taking ownership of meeting infrastructure, event planning, onboarding logistics, and team knowledge management so that editors and managers can stay focused on their core work. Want to learn more about our culture? Watch our video https://youtu.be/gTPDn5XpeJg to explore what makes us unique. You will: - Own the team calendar: schedule meetings and workshops, send invitations, and curate the list of participants - Prepare and facilitate recurring team meetings end-to-end: prepare agendas, slide decks, moderate, and share notes - Plan, coordinate, and execute team events (e.g., retreats, workshops) - Support the onboarding of new editors: coordinate logistics, align with managers and onboarding buddies, and help new team members settle in to the team - Manage the team's Notion space and Google Drive so that team knowledge and resources are organized, findable, and current - Partner with leadership to identify operational gaps and support changes that improve team health and workflows - Support maintenance of systems to track team availability and initiative progress as needed You bring: - Minimum 2 years of professional experience in a busy administrative, team coordination, or operations role, with a proven track record of managing multiple priorities and supporting complex workflows - Excellent written and spoken English (German is a plus but not required) - A detail-oriented, organised approach - Strong time management and the ability to effectively prioritise a diverse range of tasks - Experience with digital tools ( e.g., Google Workspace, Notion), and a willingness to learn new tools - Clear, proactive communication You enjoy: - Making complex operations feel simple and manageable to the team - Variety and flexibility in your work - Working in a dynamic environment and adapting to changes - Solving problems hands-on - Being part of a team and genuinely caring about how the people around you are doing Benefits: 🌴 Rest & Time Off (30 paid vacation days, AMBOSS holiday, personal purpose day and more) 🥙Food & Office Comfort (Daily healthy breakfast & lunch by in-house chef in Berlin HQ, AMBOSS daycare, work remotely from other office spaces in Cologne, Sardinia, Cape Town) 🏃 Health, Fitness & Mobility (Urban Sports Club -M plan- , Fitbit Versa 3, Deutschland Ticket…) Check out the full list of benefits below: https://go.amboss.com/the-amboss-prescription-de We believe that diversity is a powerful driver of innovation and progress. That’s why we are committed to fostering an inclusive, respectful, and supportive environment where everyone—regardless of gender, age, ethnic or cultural background, religion, disability, sexual orientation, gender identity—is valued and given equal opportunity to thrive. We warmly welcome people of all backgrounds to help us fulfil our mission: empowering all medical professionals to provide the best possible care 🩺 Even if you don’t meet every single point in the job...