Executive Administrator & Office Coordinator

This role is ideal for a professional with high energy and motivation. The ideal candidate will own the office, keep things running smoothly and support Executives and the entire team. This is a position that can lead to growth in the area of your choice as you learn the business. We’re looking for a motivated, curious, and people-oriented Executive Administrator & Office Coordinator to help support our new office space. We are a fast-growing team that takes work seriously and has fun. Key Responsibilities - Be the face of the office; greet visitors, manage the office logistics, own the front desk energy. - Support to COO and CISO in multiple ad hoc projects; which may include calendar oversight, travel and expenses. - Keep the environment in employee and client conditions. - Operational oversight and management of supplies, vendors, facilities, amenities and maintenance requests. - Coordinate conference room bookings and ensure meeting spaces are guest ready. - Manage all logistics and catering services for internal and external meetings. - Plan office on-site meetings for internal folks and all Knox employees, clients and visitors to the office and the occasional Friday wind-down. - Manage ingoing and outgoing package and office mail. - Assist with basic accounting tasks such as invoice tracking and purchase orders in the Company systems for all office expenses. - Main point of contact to building management on access, repairs, and day-to-day facilities issues and office access. - Maintain visitor logs and issue guest badges in line with security protocols. - Be the person everyone goes to when they don't know who to go to. Qualifications - 2+ years in office management, operations, executive support experience or a similar role. - Extremely organized with precise attention to detail. - Comfortable with ambiguity and building things from scratch - Strong communicator, written and in person - Ability to handle confidential information with discretion - Ability to prioritize and multitask in a fast-paced environment - Professional demeanor and executive presence.