Office Manager

Who are we? FalconX is a pioneering team of operators, investors, and builders committed to revolutionizing institutional access to the crypto markets. Operating at the intersection of traditional finance and cutting-edge technology, FalconX addresses the industry's foremost challenges: Navigating the digital asset market can be complex and fragmented, with limited products and services that support trading strategies, structures, and liquidity found in conventional financial markets. As a comprehensive solution for all digital asset strategies from start to scale, FalconX operates as the connective tissue empowering clients with seamless navigation through the ever- evolving cryptocurrency landscape. Responsibilities Direct and manage overall office operations and administrative duties to maintain a well organized, efficient, and smooth work environment on a daily basis. Manage and oversee the procurement and management of office supplies and equipment, while maintaining strong relationships with vendors. Perform receptionist duties: greet visitors, and answer and direct phone calls Receive and sort incoming mail and deliveries, and manage outgoing mail Develop office policies and procedures, and ensure they are implemented appropriately Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure Organize and facilitate employee engagement initiatives, as well as coordinate logistics for company meetings and events. Manage office budget Serve as the primary point of contact for all office-related activities and inquiries. Collaborate with the company secretary to ensure the effective management of committees, board meetings, preparation of board packs, and recording of minutes. Ensure compliance with health and safety regulations within the office and educate employees on emergency procedures. Assist in the onboarding process for new hires and organize training sessions to equip staff with necessary skills and knowledge. Identify opportunities for process and office management improvements, and design and implement new systems You have 2+ years of experience as an Office Manager, Executive Assistant, Office Administrator, or similar role. Strong organizational and multitasking skills with attention to detail. Excellent communication and stakeholder management skills Passionate about providing a superlative experience to employees Strong interpersonal skills and ability to build relationships at all levels. Must be a self-starter and driven Compensation & Transparency: The expected base salary range for this position based in Malta is 20,000 to 25,000 euros per year. This range reflects the position's requirements and represents a good faith framework determined by objective, gender-neutral criteria such as required skills, core competencies, and professional experience. This base range is exclusive of discretionary bonuses, equity allocations, and localized benefits. Our Commitment to Fair Pay: In compliance with the EU Pay Transparency Directive, FalconX evaluates applicants entirely on objective qualifications and the scope of the role. FalconX does not solicit, require, or consider a candidate’s current or historical compensation at any stage of the recruitment process. Notice at Collection and Privacy Policy Applicants located in California and/or applying to a role based in California, please refer to our Notice at Collection and Privacy Policy here . Inclusivity Statement FalconX is committed to building a diverse, inclusive, equitable, and safe workspace for all people. Our roles are intended for people from all walks of life. We encourage all those interested in applying to our organization to submit an application regardless if you are missing some of the listed background requirements, skills, or experiences! As part of our commitment to inclusivity, FalconX would like to acknowledge that the EEOC survey has limited potential responses that you can select. For legal reaso