Transportation Administrator

Build the Future with Us — EquipmentShare is Hiring a Transportation Administrator At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before . We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares. We’re hiring a Transportation Administrator at our Corporate Headquarters in Columbia, MO , and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. As a Transportation Administrator your primary responsibility will be communicating with the local branches to ensure their everyday needs are being met. You will process the title and registration for new and existing company vehicles. You will assist with keeping inventory of current company vehicles and where the company vehicles are located. Primary Responsibilities Respond to electronic and telephonic inquiries from the local branches. Process Title, Sales Tax and Registration for new units. Update the ownership information on the titles as required for current units. Reconcile invoices and payments to vendors that pertain to the Transportation Administration team. Communicate with vendors to ensure the correct documentation is received in a timely manner. Ensure company vehicles are compliant with every State Motor Carrier regulations. Review monthly payment reports to confirm accuracy. Ensure all Company Vehicle Registrations are up to date with the correct information listed. Maintain records for new Company Vehicle Purchases as well as existing Company Vehicles. Providing support for tasks on a monthly, quarterly, and annual basis. Process incoming toll bills and review the account to ensure the vehicles are listed correctly Why EquipmentShare? Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you , and you drive us forward. We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special . Perks & Benefits Competitive compensation Full medical, dental, and vision coverage for full-time employees Generous PTO + paid holidays 401(k) + company match Gym membership stipend + wellness programs (earn PTO and prizes!) Company events, food truck nights 16 hours of paid volunteer time per year — give back to the community you call home Career advancement, leadership training, and professional development opportunities About You You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment. We’re looking for people who: See challenges as opportunities Embrace change and continuous improvement Bring energy, effort, and optimism every day Skills & Qualifications Prior experience with processing Title documents. Strong Communication skills. Experience with Google Sheets/Excel. Ability to Multitask. Ability to Adapt Quickly Capacity for Rapid Adaptation. Work in an office environment. Education and Experience: At least 1+ year experience doing data analysis in Excel and/or Google Sheets. Experience with Monday.com preferred, but not required. High School diploma or equivalent, required. College degree in business administration preferred Past experience with fleet management preferred. Physical Requirements: