Events & Activation Production Specialist

Thrive is a leading behavior change technology company founded by Arianna Huffington in 2016 with the mission to end the stress and burnout epidemic. Thrive helps individuals and organizations improve well-being, performance and mental resilience with its AI-powered behavior change technology platform. Thrive’s Microsteps – small, science-backed steps to improve health and productivity – have been adopted by employees at more than 125 organizations in over 140 countries, from frontline and call center workers to executives at multinational companies. If you’re not sure that you’re 100% qualified, but this sounds like a role you would Thrive in – we want you to apply! We believe skills are transferable and passion for our mission goes a long way. We are looking for a hands-on, highly organized Events & Activation Production Specialist to support the planning, coordination, production and deployment of the live events, activations, exhibits, panels, and private convenings that bring Thrive’s science-backed methodology and strategic partnerships to life. Working closely with Thrive’s Global Head of Strategic Health Partnerships and Chief Communications Officer, you will serve as the connective tissue across our internal teams, our customers, executives, speakers, guests, and the production vendors and service providers who help us deliver flawless on-site experiences. This is a builder’s role for someone who thrives in fast-paced, high-stakes environments, juggles multiple simultaneous shows and programs with ease, and has the show-floor instincts to keep things on track when the unexpected happens. How You’ll Contribute Planning support – Support the Chief Communications Officer and Global Head of Strategic Health Partnerships in translating event concepts and customer objectives into clear work-plans, production timelines, run-of-show documents, task lists, and next steps. Production & deployment – Manage the end-to-end production and deployment of events and activations that showcase Thrive’s methodology at live events, congresses, and customer programs, working within the strategy, objectives, and direction established by Thrive leadership. Customer partnership – Serve as a key day-to-day event production point of contact for customer teams, ensuring their goals are reflected in every activation and that they have a seamless, world-class experience. Escalate strategic decisions, material scope changes, and sensitive customer issues to Thrive leadership. Vendor & service-provider management – Source, brief, and manage external production service providers and vendors, holding them accountable to scope, timeline, and budget. Coordinate estimates, contracts, production schedules, deliverables, and invoices with the appropriate internal teams. Multi-event orchestration – Coordinate and help run multiple concurrent events and shows, keeping logistics, timelines, and stakeholders aligned across a busy congress and activation calendar. Project tracking – Maintain event workplans, calendars, action-item trackers, guest and speaker logistics, approval deadlines, production documents, and status updates so that internal teams and vendors remain aligned. Content and communications coordination – Coordinate with communications, content, social, creative, and video teams to track event-related materials, approvals, signage, presentations, scripts, content capture, and social assets. This role supports execution and coordination but does not own communications strategy or messaging. Executive and speaker logistics – Support scheduling, briefing materials, travel details, rehearsals, greenroom needs, and other logistical requirements for Thrive leaders, customer executives, speakers, and guests. On-site execution – Be present on the show floor to lead set-up, manage live execution, and solve problems in real time when things go sideways. Post-event support – Coordinate event closeout, including vendor reconciliation, final invoices, asset c