Financial Aid Compliance & Processing Specialist

Training Tomorrow's Technicians to Become Skilled, Employable and Essential. About Us - Big Changes, Better Benefits - Join us today! The Aviation Institute of Maintenance (AIM) , established in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe & Powerplant (A&P) schools across the country. Each year, AIM proudly contributes to the graduation of nearly one in four certified aircraft technicians in America. At AIM, you'll become part of a dynamic team of educators and leaders, all united by a shared commitment to delivering top-notch training and ensuring student success. We are passionate about equipping the next generation of aircraft technicians with the skills and knowledge needed to excel in the aviation industry. If you are eager to make a meaningful impact and help shape the future of aviation maintenance, AIM offers a rewarding environment where your contributions will truly matter. Location: 📍 459 NJ-17, Hasbrouck Heights, NJ 07604 Compensation: $20-$28/hr. Position Purpose The Financial Aid Advisor (also known as the Financial Aid Officer) is responsible for managing and processing financial aid documentation for students, ensuring compliance with federal, state, and institutional regulations. This role involves evaluating financial aid applications, providing guidance to students on available financial resources, and facilitating access to funding that supports their educational goals. Key Duties Understand and apply financial aid regulations, process applications accurately, and maintain up-to-date records. Provide exceptional support to students by clearly explaining financial aid options and guiding them through the application process. Work effectively with other departments to resolve issues and enhance the student experience, demonstrating strong analytical and organizational skills. This position ensures that the financial aid process effectively supports students in accessing funding, aligning with institutional goals and contributing to the overall success of the organization. Job Responsibilities Process financial aid documentation, including VA Education Benefits, Military Tuition Assistance, and scholarships, to ensure students have the necessary funds for tuition. Monitor FAFSA submissions and receipt of ISIRs, maintaining accurate records and completing timely verification for selected files. Track the submission of Master Promissory Notes (MPNs) via COD and conduct entrance and exit loan counseling sessions for students. Stay updated on financial aid regulations, including the Federal Student Aid Handbook, to ensure compliance while regularly reviewing incomplete student files and disbursing funds only when students are eligible. Monitor student accounts for proper financial aid packaging and oversee cash flow to ensure timely funding disbursement. Meet with incoming students to explain available aid options and necessary documentation, providing ongoing support for questions and issues while referring them to appropriate staff for academic advising. Perform additional tasks or projects as assigned by the Campus Director of Compliance & Administration, Campus Assistant Director, or Campus Executive Director. Required Qualifications High School Diploma or GED, and Financial Aid experience College level coursework in accounting, finance, or related field Strong computer skills, with advanced proficiency in Microsoft Word, Excel, and Outlook, as well as the ability to quickly learn and adapt to new financial aid software and systems. Exceptional organizational skills and meticulous attention to detail, enabling the management of multiple tasks and accurate record-keeping in a fast-paced environment. Outgoing personality with outstanding interpersonal and communication skills, foste...