Executive Assistant (L.68/99)

We welcome everyone! This role is part of our commitment to fostering an inclusive workplace: this is why Satispay mainly dedicates this job opportunity to candidates eligible under specific employment protection laws, including those with disabilities or other protected status, in line with Italian law (L.68/99). We encourage candidates from all backgrounds to apply. Still willing to apply for the role? This specific application form is dedicated mainly to candidates with disabilities. However, we value diversity and talent in all its forms, and everyone is welcome to apply for a job at Satispay! If you’re interested in the role, but you’re not a candidate with disabilities, visit the following link https://www.google.com/search?q=https://www.satispay.com/en-it/jobs/ and apply there. About us Satispay began by rethinking the simple act of a payment to remove the friction from our daily routines. But we didn't stop there. Today, we are building a complete financial platform designed to empower people and concretely improve their lives. By giving our 6 million users a clear, open path to pay, save, and invest, we are evolving into the definitive destination for every financial need. What you'll be doing As our Executive Assistant (L.68/99), you'll be the person who acts as the primary facilitator for the executive's daily operations. Here's what your day-to-day will look like: - Master Calendar & "Oxygen" Management – Proactively managing complex calendars for multiple executives, prioritizing high-leverage meetings while protecting "deep work" time. - Lead Meeting Lifecycle & Briefing – Producing daily briefing packs, capturing minutes during key meetings, and ensuring all action items are tracked to completion. - Orchestrate Travel & Logistics – Managing end-to-end global travel and logistics, including conferences and roadshows. - Drive Internal Operations & Culture – Acting as a Program Manager to ensure company-wide deadlines are met and organizing internal All-Hands, team ceremonies, and celebrations. - Collaborate on Executive Material – Ensuring the executive has all necessary decks, data reports, and presentations ready 24 hours before they are needed. - Handle Administrative Operations – Handling expense reporting, procurement requests, and document management to keep things running efficiently. Who we're looking for We need a problem-solver who loves teamwork and gets things done. If you're curious and ready for real ownership, you'll fit in! Does this sound like you? - Experience – You have 5-7 years in a high-pressure support or operations role, ideally within scale-up tech, finance, or consultancy environments. - Anticipation & Strategic Thinking – Ability to "see around corners"—anticipating needs and solving logistical issues before they even exist. - Tools & AI Proficiency – Mastery of Google Suite, Slack, and Notion, with proficiency in using AI to optimize workflows. - Strong Communication & Discretion – Fluent in Italian and English, with the ability to maintain absolute confidentiality regarding sensitive data. - Flexibility & Ownership – A "full flexible" approach and a willingness to go the extra mile to support the team. CareAbout: how we support your impact We move fast, and evolution never stops. It's a fun ride, but it can be challenging. To make sure our people truly thrive, we're committed to making their lives easier, both in the office and out in the world. That's why we created CareAbout: - ❤️ Health (Private insurance for you and your family, psychological support with Serenis, mental health workshops) - 💰 Financial resources (Stock Option Plan, Meal vouchers, Relocation support if you're moving countries) - ⚙️ Growth and development (Professional development programs, Internal mobility, Language courses with Preply) - 🌱 Flexibility (Unlimited PTO, Flexible working hours) - 👨‍👩‍👧 Family (Enhanced parental leave, Additional leave for child sickness) Initial salary: Starting from €40,000 gro...