Talent Operations Coordinator - 12 month FTC

Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. The role As a Talent Operations Coordinator, you will ensure the seamless progression of candidates through our hiring pipelines. You will facilitate the journey of the specialists who build our technological advantage in defence AI. Your work directly impacts our ability to scale and deliver our mission, ensuring we remain at the forefront of innovation. By focusing on operational excellence and candidate experience, you will make a tangible impact on how we attract and secure talent to solve complex geopolitical challenges. The day-to-day Operate Applicant Tracking Systems and automated scheduling tools to execute high-volume, complex scheduling for virtual and onsite interviews across multiple time zones Manage internal stakeholders and act as the primary contact for candidates, ensuring a seamless and positive interview experience Maintain accurate data, documentation, and templates across all internal systems Partner with Talent Acquisition to implement measurable improvements to scheduling workflows Generate reports to measure the speed and effectiveness of the interviewing pipelines Be based in either our Munich or London office, min. 3 days per week You should apply if you Have supported a scaling, high-volume talent acquisition function with a focus on operational execution Communicate clearly and can articulate process challenges to propose practical solutions Showcase exceptional organisational abilities, particularly in managing complex scheduling and system data Leverage Applicant Tracking Systems proficiently to increase team efficiency Solve problems proactively to improve operational workflows Adapt to change and operate effectively in a scaling environment while maintaining confidentiality Munich Role : are business fluent in German language Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points. Nice to Have Process a data-focused approach, with the ability to manage and interpret reports relating to process efficiency Bring operational experience using Greenhouse, Confluence, and GoodTime Join Helsing and work with world-leading experts in their fields Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward In our domain, success is a matter of orde