Event Executive

We are looking for a proactive and detail-oriented Event Executive to manage end-to-end event planning and execution. This role involves translating client briefs into well-executed event experiences, coordinating closely with internal teams and vendors, and ensuring smooth on-ground delivery. You will play a key role in delivering events that align with brand objectives and provide a strong experience for attendees. What You'll Do Event Pre-Planning and Coordination Ability to comprehend client briefs, identify key objectives, and align event planning with client expectations. Develop creative event ideas that match brand identity and objectives, ensuring a seamless experience for attendees. Establish a structured event timeline, delegate responsibilities effectively, and ensure smooth coordination among internal teams. Vendor Management Liaising with Vendors on Brief: Effectively communicate event requirements, including design, setup, and logistical needs, ensuring vendors fully understand expectations. Quotation & Negotiation: Source quotations from multiple vendors, compare pricing and services, and negotiate for cost-effective yet high-quality solutions. Vendor Coordination: Oversee vendor deliverables, ensure timely execution, and troubleshoot any last-minute challenges to maintain event quality. On-Site Supervision: Ensure vendors execute their tasks as per agreed timelines and quality standards, addressing any issues in real time. Event Management On-Ground Execution: Oversee event setup, manage timelines, and ensure smooth event flow, adhering to planned objectives and brand guidelines. Crisis Management: Identify potential risks and respond effectively to any on-site issues to minimize disruptions. Stakeholder Coordination: Ensure seamless communication between clients, vendors, and internal teams to maintain event alignment. Guest & Experience Management: Oversee attendee experience, ensuring hospitality, engagement, and brand messaging are well executed. Post-Event Event Wrap-Up & Reporting: Ensure proper event closure, including dismantling, return of materials, and budget reconciliation. Post-Event Analysis: Gather feedback from stakeholders, assess event success, and identify areas for improvement. Documentation & Learnings: Compile an event report detailing key takeaways, challenges, and recommendations for future events. Who You Are Bachelor’s degree in any discipline. Fluent in English, written and spoken. 1 to 2 years of experience in Marketing / Advertising. Target and result-oriented mind with a passion for working independently. Well-organized, responsible, and occupied with problem-solving skills. Creative, detail-oriented with the ability to take initiative, prioritize, and multitask. Why You'll Love It A d v a n c e d A I tools for all positions Creative office at XXXX Competitive Salary Performance Review (2 times per year) Annual Performance Bonus Annual Paid Leave Marriage, Compassionate, and Parental Leaves Health Insurance Social Security Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)