Accounts Payable Specialist

Position Overview We’re growing our global Accounts Payable function, and we’re looking for someone in Galway who wants to be part of building something meaningful. In this role, you’ll report to our Global Manager of Accounts Payable and play a hands-on part in shaping how AP operates across the company. You’ll work with a supportive, collaborative team where you can learn, contribute ideas, and help create efficient, modern processes. If you enjoy solving problems, improving how things work, and being part of a fast-moving environment, this is a great opportunity to grow your career. Key Responsibilities: Process daily AP invoices, including PO and non-PO invoices, ensuring accurate coding and approvals Review invoice details and allocate prepaid expenses, project/department coding, and subsidiary information correctly Maintain accurate AP records in line with compliance requirements Monitor vendor aging, investigate discrepancies, and help resolve issues Support audits by providing documentation and assisting with invoice retrieval Validate and process annual 1099 and 1042 reporting Prepare and schedule payments (ACH, wire, cheque) and manage bank wire templates Respond to internal and external vendor queries in a timely, professional manner Support the accounting team during month-end close Partner with vendors and internal teams to ensure smooth processes and timely payments Contribute to building AP best practices, policies, and procedures as the team scales Required Experience / Skills: 3+ years of experience preferred Bachelor’s degree in Accounting or related field is an advantage 1–2 years of Accounts Payable experience; global experience is a plus Familiarity with accounting concepts, GL coding, and intercompany transactions Exposure to foreign currency and payment processes is helpful (but not required) Ability to adapt and thrive in a fast-paced, high-growth environment Strong ability to multitask and improve processes where possible Excellent attention to detail Clear, professional communication skills with internal teams and vendors About Us Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster. At Diligent, we're building the future with people who think boldly and move fast. Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact. Learn more at diligent.com or follow us on LinkedIn and Facebook What Diligent Offers You Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few We have teams all over the world . We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney. Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity throu