Customer Service Representative

About Face Reality: Face Reality Skincare was created with one goal: to give people clear skin for good. With over 50 million people experiencing the physical and emotional toll of acne each year in the US, we made it our mission to develop an effective way to achieve clear skin through our clinically verified Clear Skin Method TM , an adaptive method combining in-clinic treatments from certified skincare professionals, personalized at home product routines and lifestyle guidance. We are dedicated to giving not just real results but celebrating people and their skin at every part of their journey. Our Core Values Integrity, Inclusion, Collaboration, Adaptability, Accessibility Our supportive business model ensures that everyone has a clear path to success and growth. We foster an inclusive space in which people are valued for who they are and are encouraged to collaborate to see goals fully realized. Fostering an open, honest culture gives us the opportunity to achieve greater trust internally and externally. Remaining flexible and adaptive allows us to remain responsive to the ever-changing world. Doing right, even if it is difficult, is of the utmost importance. About the role As a Customer Support Representative (CSR) at Face Reality Skincare, you will play a pivotal role in delivering exceptional customer care through various channels, including phone, email, and online correspondence. We are looking for individuals who are patient, empathetic, and adept at effective communication. This position is a Hybrid position working 8am-4:30pm out of our Danville office Tuesday - Thursday and remotely Mondays and Fridays. *Please note this position is not eligible for visa sponsorship. Candidates must have authorization to work in the US without current or future sponsorship. Key Responsibilities: Provide outstanding service to customers, going the extra mile to engage and build sustainable relationships Work collaboratively to deliver appropriate solutions or alternatives, ensuring timely follow-up for issue resolution Record customer interactions, process accounts, and maintain accurate documentation Handle data entry of orders and payments efficiently Manage incoming calls and multiple CSR inboxes, multitasking with accuracy Coordinate with team members and departments to respond to daily inquiries within 24 hours Exercise independent thinking to meet customer expectations and positively influence their service experience Collaborate with the Accounting Department and 3PL for accurate order processing Monitor and track customer orders in real-time, investigating and resolving delivery issues Assist customers in creating and setting up their accounts, providing guidance on certification and website navigation Process return requests efficiently, verify eligibility, and manage return shipping logistics and refunds Demonstrate empathy and patience while actively listening to and addressing customer concerns Resolve customer complaints and conflicts effectively, ensuring overall satisfaction Manage multiple customer inquiries simultaneously, prioritizing tasks based on urgency and ensuring timely responses Communicate information clearly and concisely, providing detailed instructions and maintaining professional, courteous communication Quick and accurate information processing Ability to handle routine customer transactions and work under time constraints Analytical skills to evaluate results and defuse upset customers effectively Excellent communication skills Multitasking, prioritization, and effective time management Strong reasoning skills and a willingness to learn new skills Qualifications and Skills Needed: High school diploma or GED required; Associate degree preferred An Esthetics License preferred but not required, with a genuine interest in professional skincare and education. 2+ years of experience in account management or customer service in direct-to-consumer or online wholesale business. Experience in a fast-paced cu