IT Procurement & Contract Specialist

About the role Keepit is looking for a structured and commercially minded IT Procurement & Contract Specialist. This is a cross-functional role sitting at the intersection of technology, finance, and legal — responsible for both the sourcing and contracting of IT and SaaS vendors, and the ongoing lifecycle management of our technology agreements. You will be the go-to person for ensuring Keepit gets the best commercial terms from its vendors while maintaining a well-governed, compliant, and transparent contract portfolio. Keepit operates its own datacenter infrastructure across multiple jurisdictions, which means this role spans everything from SaaS agreements and cloud services to hardware procurement, datacenter contracts, and the logistics of moving equipment across borders. What you'll do IT & Hardware Procurement Lead end-to-end procurement processes for software, SaaS, cloud infrastructure, servers, networking equipment, and other hardware — from needs assessment and RFP/RFI to vendor selection and onboarding Develop and maintain a preferred vendor list and sourcing playbook aligned with Keepit's technology stack and security requirements Drive competitive bidding and benchmarking to ensure value for money across the vendor portfolio Manage hardware procurement cycles including capacity planning inputs, lead time tracking, and coordination with Engineering and IT Operations Collaborate with IT, Engineering, Finance, and business stakeholders to consolidate spend and eliminate redundant tooling Support the IT Governance Sub Group (IGSG) in evaluating new technology and maintaining the tech register Conduct security and compliance pre-screening of new vendors as part of the onboarding process, including review of certifications (ISO 27001, SOC 2), security questionnaires, and data processing terms IT Contract Management Own the full lifecycle of IT and SaaS vendor contracts — negotiation, execution, renewal, amendment, and termination Manage datacenter and colocation agreements including power, cooling, physical security, SLA, and exit provisions Maintain a structured contract repository with visibility into key dates, renewal windows, spend commitments, and SLA obligations Negotiate favorable terms on pricing, liability, data processing, IP ownership, and exit rights Identify and flag contractual risks — including lock-in clauses, auto-renewals, and supplier concentration risks — and escalate to the GC as appropriate Drive standardization of vendor contract templates and approval workflows Ensure contracts comply with Keepit's data protection obligations (GDPR, NIS2) and internal security policies, including appropriate audit rights and incident notification requirements Hardware Logistics, Transport & Customs Coordinate the international transport of hardware — servers, networking gear, and related equipment — across Keepit's global datacenter footprint Manage relationships with freight forwarders, customs brokers, and logistics providers to ensure timely and compliant delivery Oversee import/export documentation, customs classifications (HS codes), and duty management — with particular attention to cross-border shipments into and out of the EU, UK, US, and Brazil Ensure compliance with applicable export control regulations (e.g. EAR, dual-use goods) and maintain required documentation trails Work with Operations and Finance to track hardware assets from purchase order through delivery, installation, and eventual decommission Identify and mitigate logistics risks including supplier delays, port bottlenecks, and customs holds About you 3–6 years of experience in IT procurement, technology contract management, or a related legal/commercial role — ideally in a SaaS or tech company Hands-on experience with hardware procurement and/or international logistics is a strong plus Strong understanding of SaaS licensing models, cloud agreements (AWS, Azure, GCP), and enterprise software commercial structures Familiarity with datacen