Executive Assistant

ABOUT MOTORWAY Motorway is the UK’s fastest-growing used car marketplace - our online-only platform connects private car sellers with thousands of verified dealers nationwide, ensuring everyone gets the best deal. Founded in 2017, our award-winning, technology-led approach has redefined the experience of selling a car. Motorway is backed by some of the world’s leading technology investors, having raised £143 million in Series C funding. This is a unique opportunity to join a fast-growing scale-up at a crucial phase of growth and help change an industry for the better. The role We're looking for an exceptional Executive Assistant to provide high-quality support to two of our senior leaders: our Co-Founder and our Chief Product Officer. This is a role for someone who operates several steps ahead - someone who doesn't wait to be told there's a problem, but has already spotted it, thought through the options, and come with a recommendation. You'll be the connective tissue that keeps two busy, high-impact executives running at their best. If you're highly organised, naturally proactive, and take genuine pride in end-to-end ownership of your work, this could be a perfect fit. WHAT YOU'LL BE DOING Strategic diary management You'll own the calendars of both executives - not just filling slots, but managing time strategically. That means anticipating conflicts before they happen, understanding priorities well enough to make smart trade-off decisions, protecting key recurring meetings and leadership cadences, and maintaining flawless meeting logistics (links, attendees, locations, titles). When competing priorities arise, you'll come with a recommended solution, not just the problem. Independent problem solving When something goes wrong, or looks like it might, you'll be the one who resolves it. Whether it's a logistical snag with travel, an event that needs last-minute rescheduling, or a workspace issue that needs sorting, you'll handle it end-to-end without needing to be chased. You bring solutions to the table, not just escalations. Project and task ownership You'll take on delegated projects and see them through to completion with minimal oversight. That means proactively tracking progress, sharing timely updates, and making sure nothing falls through the cracks. Stakeholder and correspondence management You'll manage inbound requests, screen correspondence, and handle communications on behalf of the executives where appropriate — always with discretion and good judgement about what requires their attention and what you can resolve yourself. Travel and event planning You'll arrange travel, accommodation, and logistics for both executives, thinking through the details others might miss. You'll also plan and coordinate team meetings, offsites, board events, and social occasions - managing everything from invites and agendas to catering, timings, and on-the-day delivery. Administration: Taking minutes at key meetings, managing expenses, preparing briefing materials ahead of important meetings, and other ad hoc projects that call for precision and follow-through. WHAT WE'RE LOOKING FOR - Proven experience as an EA supporting C-suite or senior executive level, ideally in a fast-paced scale-up environment - Genuinely proactive - you anticipate what's needed and act on it before being asked - Strong strategic thinking around time and priorities; you understand that diary management is about far more than scheduling - A track record of owning projects and tasks end-to-end, with minimal oversight - Excellent judgement - you know when to act independently and when to escalate, and when you do escalate, you bring proposed solutions - Outstanding organisational skills and meticulous attention to detail - Exceptional communication skills - warm, professional, and able to adapt your style depending on the audience - Highly dependable, discreet, and trustworthy - you'll be working with confidential information and senior stakeholders on a daily ba