Contract Administrative Assistant & Office Operations - Washington, DC

Mavericks Wanted When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work. Position Overview BridgeBio is seeking a reliable and highly organized Office Assistant to support the day-to-day operations for the Office of the Chief Regulatory Officer (OCRO), in our Washington, DC office. This role is fully in-office and is responsible for maintaining an efficient, professional, and welcoming workplace environment at BridgeBio’s DC site. The ideal candidate is proactive, detail-oriented, and comfortable providing light administrative support to BridgeBio leadership and staff as needed. Key Responsibilities Serve as the primary on-site point of contact for BridgeBio Washington, DC office operations and facilities needs. Coordinate office logistics, including mail distribution, shipping/receiving, and supply inventory management for the BridgeBio DC office. Order and maintain office supplies, kitchen supplies, and other necessary materials for BridgeBio staff. Ensure common areas, conference rooms, and workspaces are organized and presentable to BridgeBio standards. Support meeting logistics, including scheduling BridgeBio conference rooms, setting up meeting spaces, and coordinating catering when needed. Liaise with building management, landlord, vendors, and service providers for maintenance or operational needs on behalf of BridgeBio. Assist with onboarding logistics for new BridgeBio OCRO hires (workspace setup, badge coordination, BridgeBio IT/security account coordination, office orientation). Provide executive/administrative support to BridgeBio OCRO leadership such as calendar coordination, document preparation, expense submission, and travel booking assistance. Help plan and coordinate small BridgeBio office events or team gatherings. Maintain BridgeBio DC office documentation, procedures, and vendor/contact lists. Perform other administrative and operational duties as assigned to support BridgeBio’s Washington, DC operations. Qualifications 5+ years of experience in office management, administrative, or office assistant role. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace. Professional demeanor with strong interpersonal skills. Ability to work independently in a fully in-office environment. High level of discretion and ability to handle sensitive information. Flexible and adaptable in a dynamic work environment. Preferred Qualifications Experience supporting senior leadership. Prior experience in a corporate, biotech, or professional services environment. Experience coordinating vendors or managing small office budgets. Ability to learn and develop proficiency in using a wide range of office technologies including business applications, software, printers, and computer hardware and accessories. Comfortable troubleshooting common office technology issues in support of printing, desktop displays, computer acce