Office Management

YOUR IMPACT You are the heartbeat of Tacto's office. As our Office Manager, you ensure that ~110 highly motivated people can focus entirely on building the future of industrial procurement — because you take care of everything that makes our office a great place to work. From a perfectly stocked kitchen to memorable team events, you shape how Tacto feels as a company every single day. A great office experience isn't a nice-to-have: it drives productivity, lifts team morale, and helps us attract the best talent in Munich. Your work is felt by every single person in the company, every single day. YOUR TASKS - Owning our office experience end-to-end: You make sure our office at Sandstrasse is always in top shape — clean, organized, well-stocked, and a place people genuinely love to come to. You run daily checks, fix issues proactively, and coordinate with our building management and cleaning service before anyone needs to ask. - Managing all vendors and service providers: You are the single point of contact for everything external — from our landlord and Hausmeister to cleaning, maintenance, and any other service partners. You build reliable relationships, handle all coordination, and make sure things just work. - Keeping the team supplied and equipped: From snacks and coffee to laptops and headphones — you monitor stock levels, manage our supply room, and ensure no one ever runs out of anything they need. - Being the go-to person for the whole team: Any office-related request lands with you. You handle it with a smile, quickly and reliably, and make people feel taken care of. - Creating moments that matter: Birthdays, work anniversaries, new hires, small celebrations — you notice them and make them feel personal and warm. You have good taste and know how to make a gesture land. - Organizing team events people actually enjoy: From monthly culture events (team breakfasts, Women at Tacto lunches, casual get-togethers) to our big quarterly moments (Christmas party, Wiesn, offsite) — you plan and execute with care, creativity, and attention to detail. You work closely with Christian, Head of Finance & Operations, and Alex, Chief of Staff to the CEO to align on vision and budget. YOUR PROFILE - You are a warm, outgoing, and service-oriented person who genuinely enjoys making other people's days better; this is not a job you tolerate, it's one you love. - You understand yourself as a "Service Provider" for the organization: your success is measured by how smoothly everyone else can do their work. - You have 2+ years of experience in office management, hospitality, event coordination, or a comparable service role; you know what "great" looks like and you hold yourself to that standard. - You are proactive to your core: you don't wait for the fridge to be empty, the lamp to be broken, or the event to be overdue. You spot it and fix it - without being asked. - You have good taste: you know what makes an event memorable, which gift feels thoughtful, and how a well-run office looks and feels. You make decisions with confidence and style. - You are organized and reliable: when you own something, it gets done. People can count on you. - You spread positive energy and are the kind of person the team genuinely loves having around. You make Tacto a better place just by being there. - You speak fluent German (required for vendor communication and employee requests) and conversational English (our internal language is English). - Experience in a fast-growing startup or a hospitality/hotel background is a strong plus. OUR BACKGROUND Tacto is building the intelligence layer that connects AI to the physical world of manufacturing, starting with procurement. AI is transforming every industry, but it stops at the factory gate. The knowledge that holds manufacturing together - part costs, suppliers, materials - is scattered across systems and people. Over 50% of a product's cost originates from suppliers, making procurement the single largest cost lever